# Set up custom event reminders

> For the complete documentation index, see [llms.txt](/llms.txt).


https://help.circle.so/p/live-and-events/events/set-up-custom-event-reminders

Category: [Live and events](https://help.circle.so/p/live-and-events) › [Events](https://help.circle.so/p/live-and-events/events)

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_Last updated: September, 2026_

Keeping attendees informed about the event schedule is crucial, whether it’s a workshop, onboarding session, or social gathering. That’s when reminders come into play. This article will guide you through the steps to set up personalized reminders.

## About event email reminders

When [configuring an event draft](https://help.circle.so/p/live-and-events/events/publish-an-event-draft?locale=en) or [editing](https://help.circle.so/p/live-and-events/events/manage-events?locale=en#edit-event) an event, you can set up as many custom email reminders as you like with a personalized subject, body, and schedule to align with your event strategy.

You can target the event audience with the following RSVP status:

- **Going** : Remind attendees who have confirmed by RSVPing to keep their status as going.

- **Not going: ** Send a reminder to attendees who have declined by setting up the RSVP status to not going. This can be useful for sending updates or encouraging a change of mind with a custom message.

- **All invitees** : Send reminders to everyone invited, regardless of their RSVP status. This ensures that all invitees receive the necessary information about the event.

### How email reminders work for recurring events

Each event in a recurring series has its own reminder schedule. Any email reminder that you add or edit in the **Email schedule** section applies only to the specific event you’re editing. These email reminder changes do not carry over to other events in the series.

If you want a similar reminder to go out for every event, you’ll need to edit each event and set up the reminder individually.

## Set up an email reminder

To set up a reminder:

1. Click  **Community**  in the left sidebar, then select  **Spaces**.

2. Click the  **space name**  to open the event space

3. Click **More actions (three dots)** next to the event and select  **Edit event**.

4. Go to the  **Reminders**  tab and enable the  **Send email reminders**  toggle if you haven’t already done so.

5. Click  **Add reminder**  in the  **Email schedule**  section and configure the following fields.

### Date and time

Select a date and time to send the reminder. The time you select here will be in the time zone set in your account profile.

### Send to

Select one of the recipient options for attendees based on their RSVP status, such as **Going** or **Not going** , or select **All invitees** to send it to all attendees regardless of their RSVP status. 

### Subject

Write a personalized subject line for the email reminder. You can also utilize the dynamic variables available for the message body to insert event details in the subject line automatically.

### Message body

Creating an engaging reminder message is essential for capturing your audience’s attention. Let’s look at all the options available to help you write the reminder message.

To create a well-structured message, type the **forward-slash (/)** command in the editor to access various formatting and media upload options.

 ![](https://assets-v2.circle.so/n5nrei88tb8wu95zagax5aof7977)

**Basic options**

- **Help me write:** Ask the [AI content writer](/p/administration/community-ai) to assist you in crafting a clear and friendly message for your event.

- **Paragraph** : Organize your text into paragraphs for clarity.

- **H2 and H3 headings** : Add headings to break up sections.

- **Numbered and bulleted lists** : List items or steps clearly.

- **Blockquote** : Highlight important quotes or information.

- **Divider** : Separate different sections of your message.

- **Code** : Showcase programming or technical content, such as code snippets, in a format more suitable for your audience. Please note that the code block is not designed to insert custom codes (i.e., CSS) into your reminder.

- **Emoji:** Add emojis to make your message more engaging.

**Add media**

- **Image** : You can insert images in the email body using one of three options: upload from your device, choose an image from the Unsplash library, or embed a link. The supported file formats for image uploads are JPG, PNG, and GIF.

- **Files and PDFs** : You can share various types of files or PDF documents as attachments within your text.

- **Audio** : You can upload the audio file in MP3, WAV, or OGG format as an attachment within your text.

- **Video** : Add video files as attachments. You can upload videos in various formats, including MP4 and MOV.

- **Giphy** : Insert GIF into text powered by Giphy.

For quick formatting of the text, you can use the following keyboard shortcuts:

- **Bold** : CMD/CTRL + B

- **Italic** : CMD/CTRL + I

- **Underline** : CMD/CTRL + U

- **Hyperlink** : Paste the URL directly onto the text using CMD/CTRL + V

**Add dynamic variables**

In addition to personalized content, you can add dynamic variables to automatically insert information about the event in both the message body and subject. To access a list of dynamic variables, click the **Add variable {…}** icon located at the bottom of the editor.

The following variables are available for reminder:

- {{community.name}}

- {{event.name}}

- {{event.date}}

- {{event.time}} (the event time will display in the time zone set in the member’s account)

- {{event.url}}

- {{event.location}}

Once you have configured everything, click **Save**. This reminder will now appear in the email schedule section.

## Edit or delete a reminder

To edit an existing reminder or delete it, click **More actions (three dots)** next to the reminder.

When editing a reminder, you have the flexibility to customize all aspects of the reminder, including schedule, subject, message body, and target audience.

 ![](https://assets-v2.circle.so/51ksfy1ehmmtb9zgmrz4oc0bkiag)